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Open Vendor Policies
You read that right!
Bring in your favorite vendors or any of Ember's Community Vendors. Ember's Community Vendors have experience working at Ember and are familiar with our regulations, policies, and procedures. With the exception of alcohol, you are not required to use our recommended Community Vendors. If you decide to use vendors not on the Community Vendor list, you will be held responsible if the outside vendors do not uphold the following requirements:
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All vendors working at Ember are required to have a valid certificate of insurance & business license issued by The State of Utah. We must have a copy of these certificates on file with us at a minimum of 30 days prior to the event date or the vendors may be turned away from the event.
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Ember’s kitchen is to be used for final food presentation, plating and bussing only. Please note that Ember does not provide dishes, glassware, pots, pans, knives or utensils.
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All caterers must be licensed. We request that they cook the food off-site and then arrive at Ember within your rental time to serve you and your guests. We don’t allow “drop-off” catering, there must be a representative from the catering at the space throughout food service to set-up, serve, and clean up after the meal prior to departure.
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Caterers must remove all trash, composting and recyclables from the site as we do not have adequate disposal facilities. All trash, including sorted recyclables and properly sorted compostables, must be collected, properly bagged and removed by the caterer.
You’re welcome to bring in a vendor you love to your event. If you need some help finding the perfect fit, we
have an extensive list of incredible community vendors.
Alcohol Policies
Serving alcohol at private events.
The following are approved options for having alcohol served at private events at Ember.
Option 1: Ember Bartending Services
Let Ember’s experienced bartending team create something wonderful for you event. Ember’s team has experience in crafting incredible cocktails or serving up something casual and familiar.
Explore Ember’s Beverage Services →
Option 2: Outside Bartending Services
Clients are welcome to utilize a bartending service of their choosing as long as we have a copy of company license and license of each bartender that will be in attendance in our hands a minimum of 30 days prior to the event date. Please note: additional fee does apply for outside bartending services.
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Ember is not responsible for providing any bar supplies or staff if this option is chosen. All water dispensers, tools, ice bins, alcohol, beverages, etc. are the responsibility of the client or outside bar service being utilized.
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Client will be responsible for contacting and negotiating all bar service transactions with their chosen bar service/vendor. Ember is not responsible for managing any aspect of the bar service when this option is chosen.
PLEASE NOTE: If Ember does not receive and approve license by the 30-day deadline, client will have 14 days to approve an Ember In-House Bartending service at a rush fee of +25% subject to in-house bartender availability, or alcohol will not be permitted during event.
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THE FOLLOWING ARE NON-NEGOTIABLE CONDITIONS FOR HAVING ALCOHOL AT PRIVATE EVENTS AT EMBER.
Alcohol may not be sold - Including indirect sales of alcohol such as charging an admission fee, donations requested, or tickets sold to the event. A permit will be required for any event with direct or indirect sales, such as the ones listed above, even if the event is not open to the public.
For the event to be considered private and not require a permit, the event may not be open to the general public - The General public includes anyone drawn from the general public by word of mouth, advertisements, signing up on social media, magazines, newspapers, tickets given from a radio show, tickets given out from targeted ads or tickets randomly passed out on the street etc. These, and other similar scenarios are all considered publicly invited events and a permit will be required.
No kegs allowed - The keg laws prohibit anyone, other than licensed or permitted beer retailers, from being in possession of beer in containers larger than two liters. It also prohibits beer distributors or wholesalers from selling keg beer to anyone other than a licensed or permitted beer retailer. Any beer served at your private event must be purchased at retail stores in bottles or cans.
Alcohol must be purchased in Utah - You may serve any liquor, wine or beer at the event as long as it has been properly purchased in Utah.
Special Event Permits
A special event permit is required for any event; private or public, where alcohol is sold, either directly or indirectly. Note that it is not legal to serve alcohol to the general public for free.
You will need a permit if alcohol is sold:
Directly at a cash bar
Indirectly as part of a ticket, admission, donation, or registration price, or
If you invite the general public to attend, whether by word of mouth, social media or through public advertising.
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Ember is not responsible for issuing, managing or acquiring any permits for your event.
Event Permits are issued by the DABC Director contingent on review of the Alcoholic Beverage Control Commission. Each permit has a fee, requires you to get the written consent of the local jurisdiction where the event will be held, and that you pay a cash bond to DABC or obtain a surety bond for the duration of the event. Please note that each local jurisdiction has its own procedures for issuing local consent. You will find local consent and bond forms are in the application packets on the DABC website.
Please work with your locality to ensure that local consent is given to you in time for DABC processing.
Complete applications should be submitted to DABC at least 30 days prior to the event. Applications submitted outside of these guidelines risk non-issuance of a permit. Additionally, Due to statutory restrictions, applications received less than 7 business days prior to the event will not be considered.
Options & Conditions for Special Event Permits Issued by the State of Utah
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If you only want to sell beer (beer is defined by Utah Statute as 3.2% by weight) at your event, you will need a "Temporary Beer Event Permit" from the DABC in addition to any that are required by a city, town, or county in which the event is held. Each Temporary Beer Event permit cannot exceed 30 days. The sale of beer under a series of permits issued to the same person may not exceed 90 days in any one calendar year. Permits costs $100 and the refundable bond is $500.00 for the duration of the event.
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If you want to sell beer and/or liquor (distilled spirits, wine and full-strength beer) at your event you must obtain a "Single Event Permit" from the DABC in addition to any that are required by a city, town, or county in which the event is held. There are some limitations associated with these permits:
Single Event Permits are only available to bona fide corporations, partnerships, limited liability corporations, incorporated associations, churches, and political organizations that are conducting a convention, civic or community enterprise and have been in existence for at least one year prior to the date of application. They are also available to recognized subordinate lodges, chapters, or other local units of these entities.
Each qualified organization may have up to 4 permits per calendar year for a time period that that does not exceed 120 consecutive hours (5 days) for each permit; or
Up to 12 permits per calendar year for a time period that does not exceed 72 consecutive hours each (3 days) for each permit.
Each permit costs $125.00 and the refundable bond is $1000.00 for the duration of the event.
COVID-19 Policies
Updated: 5/10/22
It’s important for us to meet or exceed the guidelines set forth by local and federal agencies for operating in a COVID-19 environment, and therefore want to inform you of some of the important changes you’ll notice at Ember. These new policies will continue to evolve, and we appreciate your patience and cooperation.
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Thorough sanitization of all surfaces & rental items prior to your event.
All high-touch surfaces will be sanitized every 15-20 minutes during your event.
PPE Stations placed throughout the venue will contain signage, masks, and hand sanitizer.
Protocol ABC.
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Ember employees will not be permitted to work if they are sick or experiencing any flu-like symptoms.
Protocol Item.
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If you choose to postpone/reschedule then you will receive credit for everything paid so far. We will need to know the new date 30 days prior to the event in order to ensure that all rentals, staff and other details are put in place/reserved for your event. If you choose to reschedule, the credit will be applied in full as long as the new date is within 12 months after the original date. If a change is needed in the spaces being rented for the event, notice of changes must be given 60 days prior to the event date in order to issue a refund for the difference in cost. Furniture rentals and service add on's must be adjusted and finalized a minimum of 2 weeks prior to the event date in order to ensure rental and staff availability.
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In lieu of the difficult circumstances we are all currently faced with, Ember will be making an exception to our contract by offering a 50% refund on any payments made after the initial deposit and no further payments will be due. The initial deposit will remain non-refundable, as per this contract.
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When required under Salt Lake County or Statewide Mandate, the following requirements will be expected of all clients and guests. You must wear a mask in public and when within six feet of anyone you don’t live with. This mandate is also enforceable in business settings, which must require employees to wear masks, request patrons wear masks, and post signage to that effect. Businesses that fail to do so will be subject to fines. Please note that even after the orders issued expire, the mask mandate will be extended for the foreseeable future.
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All Ember staff will be required to wear masks at all times while working in the venue. All clients, vendors & patrons will be required to wear masks at all times while in Ember with the exception of when actively eating or drinking at an assigned seat or table. Additional exceptions may be made for photos if social distancing guidelines are being followed. If a patron is asked more than once to put on a mask, Ember staff reserves the right to ask for immediate removal from the premises. If multiple patrons refuse mask wearing or have to be reminded of Ember's mask policy multiple times, Ember reserves the right to shut the event down. No refunds will be issued in the case that an event must be shut down due to patrons not following Ember's mask policy.
